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Admin Assistant for Fashion Brand Operations

Admin Assistant for Fashion Brand Operations

BruntWorkBogota, DC, co
Hace 25 días
Tipo de contrato
  • Quick Apply
Descripción del trabajo

Job Description

This is a remote position.

Schedule : Monday to Friday from 10 : 00 AM to 6 : 00 PM, New York, USA, EST (8 hours per day, 40 hours per week) With 30-minute paid break.

Responsibilities :

Fabric Sourcing and Documentation :

  • Coordinate fabric sourcing with suppliers and document key details (e.g., MOQs, surcharges, colorways, lead times, roll width, fabric composition, prices, available sample yardage).
  • Maintain an organized and detailed record of fabric information for internal use.
  • Communicate with internal team members and suppliers to clarify and confirm fabric details.

Factory Coordination :

  • Share detailed fabric information with cut and sew factories.
  • Keep updated records of fabric details, including quotes from factories.
  • Ensure factory records are accurate and up-to-date.
  • Collaborate with internal teams and factory contacts to resolve discrepancies.

    • Style and Product Data Management :

  • Create and manage Style Numbers, UPCs, Color Codes, and other product identifiers

    • For new collections :

  • Apply this data accurately to internal records and tech packs.
  • Ensure tech packs are correctly formatted and distributed to factories.
  • Work closely with internal teams to maintain consistency in product data.

    • Production Schedule Management :

  • Develop and maintain a clear production schedule for samples, bulk production, and shipping.
  • Constantly update and adjust production schedules based on new information and timelines.
  • Ensure production timelines are met and communicated clearly to all stakeholders.
  • Regularly update internal teams on production status and potential delays.

    • Shipping and Logistics :

  • Create commercial invoices and shipping labels for sample shipments, bulk shipments, trims, and fabric.
  • Research and apply appropriate HTS codes for duty entry filing.
  • Ensure shipping documentation is complete and accurate.
  • Work with shipping providers and internal teams to troubleshoot shipping issues.

    • Purchase Orders and Inventory Management :

  • Create and manage Purchase Orders (POs) for samples, trims, and labels.
  • Organize and manage inventory of trims and labels.
  • Ensure accurate tracking and availability of trims and labels for production.

    • Requirements

    Attention to Detail :

  • Proven ability to maintain high levels of accuracy in data review and entry.
  • Strong commitment to quality control and error prevention.
  • Proficiency in Google Sheets and Microsoft Excel :
  • Extensive experience with data entry and analysis.
  • Ability to utilize advanced features such as VLookups and SUMIF functions.

    • Strong Organizational Skills :

  • Expertise in managing and verifying data across multiple records.
  • Ability to handle multiple responsibilities without compromising accuracy.
  • Effective time-management skills to meet strict deadlines.

    • Technical Proficiency :

  • Familiarity with Keynote, Microsoft Excel, Google Sheets, and Google Drive.
  • Comfortable working with spreadsheets and data management tools.

    • Effective Communication :

  • Strong communication skills for coordinating with vendors, factories, and internal teams.
  • Ability to convey detailed information clearly and accurately.
  • Skilled in collaborating with internal teams and outside vendors to resolve issues and maintain alignment.

    • Key Attributes :

  • Reliability : Consistently produces high-quality work with minimal errors.
  • Integrity : Handles all data with confidentiality and professionalism.
  • Problem-Solving Skills : Identifies and resolves discrepancies to maintain data integrity.

    • Independent Contractor Perks

  • With HMO Coverage for eligible locations
  • Permanent work from home
  • Immediate hiring
  • Steady freelance job

    • ZR_27110_JOB

    Requirements

    Proven ability to maintain high levels of accuracy in data review and entry.

  • Strong commitment to quality control and error prevention.
  • Proficiency in Google Sheets and Microsoft Excel :
  • Extensive experience with data entry and analysis.
  • Ability to utilize advanced features such as VLookups and SUMIF functions. Strong Organizational Skills :
  • Expertise in managing and verifying data across multiple records.
  • Ability to handle multiple responsibilities without compromising accuracy.
  • Effective time-management skills to meet strict deadlines. Technical Proficiency :
  • Familiarity with Keynote, Microsoft Excel, Google Sheets, and Google Drive.
  • Comfortable working with spreadsheets and data management tools. Effective Communication :
  • Strong communication skills for coordinating with vendors, factories, and internal teams.
  • Ability to convey detailed information clearly and accurately.
  • Skilled in collaborating with internal teams and outside vendors to resolve issues and maintain alignment. Key Attributes :
  • Reliability : Consistently produces high-quality work with minimal errors.
  • Integrity : Handles all data with confidentiality and professionalism.
  • Problem-Solving Skills : Identifies and resolves discrepancies to maintain data integrity.
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