Talent.com
Esta oferta de trabajo no está disponible en tu país.
Senior Executive Assistant to the CEO

Senior Executive Assistant to the CEO

Genesis Orthopedics & Sports MedicineBogotá, Bogota, CO
Hace más de 30 días
Tipo de contrato
  • Quick Apply
Descripción del trabajo

About Us

We are a mission-driven healthcare organization committed to transforming lives through access to high-quality, compassionate, and innovative care. Our work centers around a simple but powerful goal : to help our patients move freely, live fully, and thrive—regardless of their background or financial status. We believe healthcare should be ethical, accessible, and human-centered. As we grow and evolve, we are looking for team members who share our passion for reimagining what’s possible in patient care.About the PositionWe are seeking a Senior Executive Assistant (EA) to provide high-level, proactive administrative support to our CEO and select executive leadership. This is a critical role for an exceptionally organized, trustworthy, and resourceful professional who thrives in a fast-paced, high-responsibility environment. The ideal candidate will be experienced in supporting C-level executives, managing complex calendars and priorities, and handling sensitive information with discretion.You will serve as a key liaison for internal and external stakeholders, support strategic projects, and anticipate the needs of leadership to optimize their time and impact.Key ResponsibilitiesExecutive Support (90%)

  • Calendar & Time Management : Manage complex executive calendars, including appointments, strategic meetings, travel, and personal scheduling. Coordinate with external partners, clients, and internal teams to ensure alignment.
  • Call Schedule Management : Oversee monthly on-call schedules for surgeons, ensuring coordination with hospital partners and internal availability.
  • Communications Management : Serve as a point of contact for incoming communications; prioritize, screen, and draft responses on behalf of leadership.
  • Meeting Preparation & Documentation : Organize and prepare materials, agendas, and follow-up documentation for leadership meetings. Attend meetings, take minutes, and ensure timely completion of action items.
  • Travel Coordination : Book and manage detailed travel itineraries for executives and guests, including flights, lodging, and ground transportation.
  • Project & Event Support : Assist in managing projects and initiatives, track deliverables and timelines, and provide general project management support.
  • Document & Records Management : Maintain accurate and confidential records, prepare reports and presentations, and support with data entry and reporting needs.
  • Confidentiality : Uphold the highest standards of discretion in handling sensitive or confidential matters.
  • Relationship Management : Represent the leadership team with professionalism in all interactions; build strong internal and external relationships.
  • Feedback & Insight : Surface potential organizational inefficiencies and work with stakeholders to propose or support solutions.

Operations & Support (10%)

  • Order and coordinate company materials (e.g., business cards, uniforms, marketing materials).
  • Support staff access and logistics (e.g., office keys, vendor coordination).
  • Participate in team meetings, training sessions, and professional development.
  • Perform other duties as needed in support of the leadership team and organizational goals.

    • Requirements

    About You

  • Education : Bachelor's degree required.
  • Experience : Minimum 5+ years in executive support, preferably supporting C-suite or senior leadership in healthcare or mission-driven environments. Experience managing complex projects with multiple stakeholders is a plus.
  • Technology : Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Notion, Adobe Acrobat, and other productivity tools. Experience with project management software is a plus.
  • Communication : Excellent verbal and written communication skills with a professional, diplomatic, and responsive approach.
  • Organization : Strong time management and multitasking abilities. You are highly detail-oriented and capable of managing shifting priorities in a dynamic environment.
  • Integrity & Confidentiality : Proven ability to manage confidential information with discretion and sound judgment.
  • Compassion : In healthcare, empathy matters. You approach communication with respect, patience, and care.
  • Initiative & Independence : Self-starter with the ability to work independently while collaborating effectively with others.
  • Flexibility : Comfortable adjusting to evolving responsibilities and working occasional evenings or weekends as needed.
    • Crear una alerta de empleo para esta búsqueda

    Executive Assistant • Bogotá, Bogota, CO