Executive Assistant - Chief Business Officer

At Robot.com , we automate businesses to achieve peak efficiency and productivity, freeing human time for higher-level tasks. We are a dynamic, fast-paced organization that values collaboration, creativity, and innovation. We are excited to welcome the next generation of tech talent to our team.

Overview

We are seeking an energetic, proactive, and structured Executive Assistant to support our C-Level team. You will manage administrative and business-related tasks that contribute to the efficiency of our business. This position requires a highly organized individual with excellent communication, time management, and problem-solving skills.

Location : Remote Friendly in Central, PST or EST.

Responsibilities

• Calendar Management :

Detailed : Coordinate and ensure the CBOs’ calendar is optimized for efficiency and effectiveness.

Prioritization : Prioritize meetings and appointments based on the CBOs’ strategic goals and priorities.

Conflict Resolution : Resolve scheduling conflicts proactively and efficiently.

Efficiency : Use travel management tools to streamline the booking process and minimize costs.

Customization : Tailor travel arrangements to the CBOs’ preferences and requirements.

Response Time : Respond to emails and phone calls promptly and professionally.

Follow-up : Follow up on action items and ensure timely resolution.

Confidentiality : Handle all correspondence with the utmost discretion and confidentiality.

Task Management : Use project management tools to track progress and deadlines.

Document Management : Keep documents, processes, and procedures up-to-date.

Risk Mitigation : Identify and address potential risks and challenges.

Presentation : Prepare clear and concise presentations summarizing research findings.

Operational Support : Assist operational activities as needed.

Efficiency : Streamline administrative processes to maximize efficiency.

Organization : Maintain organized filing systems and records.

Technology : Utilize technology to automate tasks and improve productivity.

Internal Communication : Communicate effectively with all levels of our company.

Minute Taking : Take minutes during meetings.

External Partner Coordination : Act as the point of contact among founders, employees, clients, and other external partners and customers.

Customer Executive Interaction : A major part of your role will be to interface with executives and / or their EAs of Robot.com customers and prospects for arranging meetings and scheduling calendar time for our CBO.

Qualifications

You might have also had :

Education : Bachelor’s degree or equivalent experience.

Minimum 4 years of experience as an Executive Assistant or in a similar administrative role.

Experience interacting externally with senior executives and their Executive Assistants of major customers and partners.

Strong organizational and time management skills.

Excellent verbal and written communication skills in English and Spanish.

Proficiency in Microsoft Office and G-Suite (Word, Excel, PowerPoint, Outlook).

Ability to work independently and as part of a team.

Detail-oriented and able to handle multiple tasks simultaneously.

Discretion and confidentiality.

You might also have :

Technology Proficiency : Advanced proficiency in Notion, AITools, No Code Design, and travel management tools.

Problem-Solving : Ability to identify and solve problems creatively and effectively.

Adaptability : Flexibility to adapt to changing priorities and work environments.

Attention to Detail : Meticulous attention to detail and accuracy in all tasks.

Nice to Have : Valid US Visa B1 / B2.

Culture & Values

Robot.com values a dynamic and inclusive work environment that fosters diversity, collaboration, and innovation, guided by our core values of Being Agile, Acting Resourceful, Thinking Disruptive, Creating Happiness, and Loving through service. We strive to make decisions quickly, disrupt the status quo, and create a joyful work environment that encourages engagement and creativity.

What we offer you

Opportunity to join a fast-growing startup and help shape the company’s leadership in robotic last-mile delivery.

Competitive compensation package.

Being part of one of the top Tech Start-Ups in Latin America operating in the US market.

Learn best practices and methods useful in the startup world.

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