(Busqueda Urgente) Associate Director of Operations (Bogotá)...

About the Transformations CommunityA Global Commons for Transformative Change : The (TC) connects action-researchers who combine inquiry with action—testing new approaches, sharing learning, and building capacity for just and sustainable futures. With a integral community of 6,000+, we convene international conferences, publish widely, and support sustainability initiatives that link knowledge with practiceRole OverviewWe’re hiring a hands-on Associate Director of Operations to own TC’s internal operations end-to-end : people operations, portfolio / program management, project systems (ClickUp), fiscal coordination, and organizational rhythms. You’ll turn strategy into clear plans, keep the trains running on time, and help a globally distributed team work smoothly—with smart use of AI tools to streamline workflows.You’ll report to the Executive Director and partner closely with initiative leads. This is a do-and-lead role : you’ll build light scaffolds, coordinate across programs, and step in directly where needed.RequirementsResponsibilities1) People Operations & Team Health- Lead hiring pipelines, onboarding / off-boarding, and contractor / consultant agreements.- Maintain role descriptions, SOWs, and a simple performance / feedback cycle.- Coordinate time tracking, capacity planning, and resourcing across initiatives.- Steward team norms (async practices, meeting hygiene, documentation, DEI & care). 2) Portfolio & Program Management- Translate strategy into quarterly / annual plans with milestones, owners, and KPIs.- Run portfolio reviews : risks, dependencies, budgets, and decision logs.- Stand up light monitoring & learning loops (retros, after-action notes, dashboards).- Support initiative leads with scoping, critical paths, and go / no-go gates. 3) Systems & Tooling (ClickUp Lead)- Own ClickUp architecture (spaces, templates, automations, permissions).- Drive adoption, training, and QA so tasks / roadmaps stay current and useful.- Integrate Google Workspace, Slack, Docs, and basic CRM / email tools as needed.- Use AI assistants (e.g., templating, summaries, automations) to reduce busywork. 4) Finance & Admin (in coordination with fiscal sponsor / finance)- Track budgets vs. actuals at project and portfolio levels; flag variances early.- Coordinate vendor onboarding, invoices, and payment schedules.- Maintain a tidy contracts and compliance library (insurance, MOUs, data policies). 5) Org Rhythms & Internal Communications- Run weekly team syncs, monthly planning / retros, and quarterly OKR reviews.- Keep a live ops calendar; send crisp written updates and decision notes.- Ensure key documents (playbooks, policies, templates) are current and discoverable. Who We’re Looking ForRequired- 5–8 years in operations, program / portfolio or project management in a small / medium org or networked environment.- Proven experience leading cross-functional coordination and delivery (not just assisting).- ClickUp (or Asana / Notion) power user / admin : you’ve designed structures, templates, and automations.- Strong people ops fundamentals : hiring, onboarding, contracting, and feedback rhythms.- Excellent written communication; crisp facilitation; bias to clarify and close loops.- Comfortable working remotely across time zones; high reliability and follow-through.- Fluency with AI tools for ops (summaries, drafting, checklists, SOPs, lightweight analytics).- Background in sustainability, systems change, or research / practice communities.Preferred- Nonprofit / fiscal-sponsor or grant-funded project experience; basic budgeting.- Change-management experience (standing up new systems and securing adoption).- Light data / BI skills (Sheets, Looker Studio) for simple dashboards. BenefitsLocation : Remote (U.S. time zones preferred). Collaborate with colleagues in Colorado, Hawaii, Canada, and Europe (schedule flexibility required). Type : Full-time (35–40 hours / week) Compensation : $70,000–$95,000 USD annuallyWork Environment & Values : We value clarity, humility, responsiveness, and learning. We build scaffolds that support people as well as projects.Start Date : Immediate (flexible for the right candidate). Applications will be reviewed on a rolling basis, with interviews held shortly. Required Skill ProfessionTop Executives

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