Analyst, Reimbursement Control [4 / 10 / 2025]...

Purpose

Supports multiple T&E processes for the U.S. business which for both GBM and all U.S. support functions. Ensures all activities conducted in compliance with governing regulations, internal policies and procedures.

Accountabilities

• Oversee and perform audit of employee submitted T&Es within 2 business days of receipt
• Review submitted expenses for compliance to SB policies. These policies include but not limited to :
• Travel Expense
• Client Meals and Entertainment Policy
• Internal Meals and Event Policy
• GBM Expense Policy
• Daily Meal Allowance
• Education Reimbursement
• Commercial Card Policy
• Ensure submitted expenses have adequate support
• Itemized receipts
• Travel pre-approvals (where applicable)
• Where necessary, obtain approvals for SVP exceptions.
• T&Es audited and approved each week.
• Aging of T&Es in audit queue.
• Meet weekly with U.S Finance to review dashboard and address any issues / escalations.
• Triage T&E Service Now tickets submitted by users
• Prepare and facilitate required training / refreshing sessions according to the business needs.
• T&E policy queries.
• T&E technical issues forwarded to IT team.
• Creates and develop the cross-training plan to achieve SLA goals.
• Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.
• Creates and maintains updated the training material and process documentation.
• Support the staff development.
• Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.

Position

Actively pursues effective and efficient operations of his / her respective areas in accordance with Scotiabank’s Values, its Code of Conduct and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML / ATF / sanctions and conduct risk. Champions a high-performance environment and contributes to an inclusive work environment.

Reporting Relationships

Primary Manager : AP Manager

Direct Reports : Not applicable

Dimensions

Education / Experience

Working Conditions

Work in a standard office-based environment; non-standard hours are a common occurrence.

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