Executive Assistant - Chief Business Officer...

Overview

At Robot.com, we automate businesses to achieve peak efficiency and productivity, freeing human time for higher-level tasks. We are a dynamic, fast-paced organization that values collaboration, creativity, and innovation, and we welcome the next generation of tech talent to our team.

Location : Remote friendly in Central, PST or EST.

Responsibilities

• Executive support : Provide administrative and business-related support to the C-Level team to improve efficiency.
• Calendar Management :
• Coordinate and optimize the CBOs’ calendar for efficiency and effectiveness.
• Prioritize meetings based on strategic goals and priorities.
• Resolve scheduling conflicts proactively and efficiently.
• Travel Arrangements :
• Use travel management tools to streamline booking and minimize costs.
• Tailor travel to the CBOs’ preferences and requirements.
• Correspondence :
• Respond to emails and phone calls promptly and professionally.
• Follow up on action items and ensure timely resolution.
• Handle all correspondence with discretion and confidentiality.
• Project Coordination :
• Use project management tools to track progress and deadlines.
• Keep documents, processes, and procedures up-to-date.
• Identify and address potential risks and challenges.
• Prepare clear and concise presentations summarizing research findings.
• Provide operational support as needed.
• Administrative Tasks :
• Streamline administrative processes to maximize efficiency.
• Maintain organized filing systems and records.
• Utilize technology to automate tasks and improve productivity.
• Communicate effectively with all levels of the company.
• Minute Taking : Take minutes during meetings.
• External Partner Coordination : Act as the point of contact among founders, employees, clients, and other external partners and customers.
• Customer Executive Interaction : Engage with executives and / or their EAs of Robot.com customers and prospects to arrange meetings and secure calendar time for the CBO as needed.

Qualifications

Culture & Values

Robot.com believes in a dynamic and inclusive work environment that fosters diversity, collaboration, and innovation. We are guided by our core values : Being Agile, Acting Resourceful, Thinking Disruptive, Creating Happiness, and Loving through service. We strive to address challenges with resourcefulness, make decisions quickly, and foster engagement and creativity while serving others with care, kindness, and fairness.

What we offer you

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