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Executive Assistant to Chief Executive Officer

Executive Assistant to Chief Executive Officer

Virtual Talent LatamWorkFromHome, Santander, Colombia
Hace 13 días
Descripción del trabajo

Executive Assistant to Chief Executive Officer

Executive Assistant to Chief Executive Officer

We are a recruitment company that helps U.S.-based businesses grow by connecting them with top-tier virtual assistants and remote professionals from Latin America. We are committed to building reliable, long-term remote teams for our clients while creating amazing career opportunities across LATAM.

We are currently hiring a highly organized, proactive Executive Assistant to directly support our CEO and collaborate with our Operations and HR teams . If you're passionate about keeping things (and people) on track, love solving problems quickly, and thrive in a fast-paced environment — this role is for you.

Key Responsibilities

  • Provide high-level administrative support to the CEO.
  • Manage and organize executive calendars , schedule meetings, and ensure timely follow-ups
  • Prepare internal and client-facing reports.
  • Track and manage KPIs, SOPs , and other performance metrics
  • Coordinate communications across internal teams and external stakeholders
  • Support internal recruitment and onboarding processes when needed
  • Follow up with leads and clients via email and phone
  • Use tools such as Slack, HubSpot, Zoho CRM , and Google Workspace to streamline tasks.

Who You’ll Work With

  • You will report directly to the CEO
  • You’ll collaborate closely with :
  • Operations team (for reporting and project updates)
  • HR / Recruiting (for onboarding coordination)
  • Marketing and Sales (for client follow-ups)

    • Tools You’ll Use

  • Slack – team communication
  • Google Workspace – docs, sheets, calendar management
  • HubSpot / Zoho CRM – lead tracking and client interactions
  • Notion or ClickUp – SOP and task tracking
  • Zoom / Google Meet – meetings and calls

    • Requirements

  • Minimum 2 years’ experience in a similar Executive or Administrative Assistant role supporting a CEO or executive-level leader
  • Fluent English skills (C1+) – both spoken and written
  • Solid experience with calendar management, reporting, and CRM tools
  • Strong skills in organizing SOPs and tracking KPIs
  • Highly proactive, detail-oriented, and excellent at multitasking
  • Must have a reliable internet connection and access to a quiet, distraction-free workspace

    • Schedule & Compensation

  • Full-time : 40 hours / week
  • Schedule : Monday to Friday, 8 : 30 AM – 5 : 30 PM

    • What We Offer

  • 100% remote work from anywhere in Latin America
  • Career development plans and team support
  • Access to training and tools
  • Improve your English skills through real-world business communication
  • Vacation benefits after 1 year of continuous employment
  • Annual salary adjustment to stay competitive

    • How to Apply

  • Your CV in English - spanish Cvs will automatically be declined
  • Audio no longer than 3 minutes introducing yourself and explaining why you’re a great fit for the role. You can use vocaroo.com
  • Deadline to apply : June 3rd, 2025

    • We look forward to meeting you!

    Seniority level

    Seniority level

    Mid-Senior level

    Employment type

    Employment type

    Full-time

    Job function

    Job function

    Administrative

    Industries

    Staffing and Recruiting

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