Office Administration Coordinator

This is a position within Keller Executive Search and not with one of its clients.

Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our executive search professionals, ensuring seamless operations and contributing to client success in high-stakes talent acquisition. If you're searching for administrative assistant jobs in New York with remote admin flexibility, this is your chance to make a real impact in talent acquisition admin roles.

Key Responsibilities :

• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Maintain filing systems and manage documents related to client projects.
• Conduct research to assist with candidate sourcing and client needs.
• Support the team with various administrative tasks as needed.
• Communicate effectively with clients and candidates for a professional experience.
• Assist in organizing company events, meetings, and workshops.

Requirements

Benefits

Compensation and Benefits (Upfront Highlights) :

Professional Growth

Company Culture

Why Join Keller :

Global Reach and Impact

Join a top-tier international executive search firm with worldwide reach. You’ll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth.

Career Acceleration

Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization.

Collaborative and Inclusive Culture

Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities.

Work-Life Integration

Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices.

Unmatched Professional Growth

Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development.

Equal Employment Opportunity and Non-Discrimination Policy (Colombia)

Equal Employment Opportunity Statement

Both Keller Executive Search and our clients are Equal Opportunity Employers in Colombia. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, age, disability, civil status, political opinion, social condition, or any other status protected under Colombian law.

Commitment to Diversity

Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment in Colombia. We believe that diversity drives innovation and enhances our ability to serve clients and communities effectively.

Compliance with Colombian Laws

We comply with all applicable Colombian labor and anti-discrimination laws, including but not limited to :

This policy applies to all employment terms and conditions, including recruitment, hiring, placement, promotion, transfer, layoff, recall, termination, leave, compensation, and training.

Reasonable Accommodations

We are committed to providing reasonable accommodations to qualified individuals with disabilities or special needs, in accordance with Colombian law. We engage in an interactive process to identify and implement effective accommodations that enable individuals to perform essential job functions.

Compensation Information

For client positions, compensation details are included in job postings when available. If not initially provided, they will be disclosed during the interview process, in accordance with Colombian labor regulations. Actual compensation may vary based on experience, skills, internal equity, and job location.

Workplace Harassment

Keller Executive Search and its clients strictly prohibit any form of workplace harassment or bullying based on any protected category under Colombian law. Harassment—whether verbal, physical, visual, or otherwise—will not be tolerated and may result in disciplinary action, including termination.

Privacy and Pay Equity

We respect the privacy of applicants and employees. Personal data collected during the hiring process is used solely for legitimate employment purposes and in compliance with Colombian data protection laws (e.g.,  Ley 1581 de 2012 ). We also regularly review compensation practices to ensure pay equity and compliance with applicable regulations.

Veteran Status

While Colombia does not have a formal veterans’ preference system, Keller Executive Search and its clients are committed to fair and inclusive hiring practices for all individuals, including former members of the armed forces.

Local Ordinances

We comply with all relevant national and local labor regulations in Colombia, including those issued by the  Ministerio del Trabajo  and  Ministerio de Igualdad y Equidad

Note : This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.