Accounts Payable Accountant

Accounts Payable Accountant

Stayd

Own invoice intake, accurate property coding, vendor payments, and reconciliations.

Accounts Payable Accountant

Company: Stayd Collective
Employment Type: Full-Time
Location: Remote
Schedule: 40–45 hours/week | U.S. Eastern time (ET) overlap required + occasional weekends
Compensation: $18,000–$26,000 USD annually, based on experience

About Stayd Collective

Stayd Collective was built by operators, for operators. We unite eight of the country's most respected independent vacation rental companies under one platform, combining deep local expertise with enterprise-grade capital, technology, and back-office infrastructure.

Our founding brands collectively manage approximately 3,000 homes across 10+ destinations in Florida, the Carolinas, Texas, Colorado, and Tennessee, with an average guest rating of 4.8 stars.

Each brand maintains the local identity its guests know and love, while Stayd Collective provides shared services across HR and payroll, marketing, technology, finance, and accounting.

We also own our own data. StaydOS, our proprietary operating system, brings information from across our software stack into one centralized system, providing real-time portfolio visibility and giving our accounting team a single source of truth.

About the Role

As an Accounts Payable Accountant, you will own the payables cycle from invoice intake through payment and reconciliation.

Every cleaning, pool service, repair, utility, and other vendor bill across our portfolio flows through this role. Accurate invoice coding is critical to ensuring our owner statements and P&Ls are correct the first time.

You'll work daily in Guesty and QuickBooks Online alongside the Accounting Manager, maintaining accurate vendor records and ensuring all financial activity is properly documented, reconciled, and audit-ready.

Key Responsibilities

• Process daily vendor Accounts Payable transactions through Guesty.
• Post reimbursable operating expenses in QuickBooks Online.
• Accurately code invoices to the correct property, entity, and expense account, including cleaning, maintenance, utilities, HOA and resort fees, supplies, and other operating expenses.
• Distinguish owner-billable expenses from company costs to ensure accurate owner chargebacks at the source.
• Manage the A/P inbox and ensure invoices move efficiently through review and approval.
• Prepare and process payment runs.
• Complete monthly vendor reconciliations and work directly with vendors to resolve discrepancies.
• Onboard new vendors and collect and maintain required W-9 documentation.
• Prepare annual 1099 filings.
• Reconcile company credit card and expense activity, following up on missing receipts and incorrect or incomplete coding.
• Prepare draft bank reconciliations.
• Prepare A/P accruals and support the month-end close process.
• Support annual audits and financial reporting.
• Maintain accurate, organized, and up-to-date financial and vendor records.

Requirements

Must-Have Qualifications

• Excellent written and verbal English communication skills.
• Bachelor's degree in Accounting, Finance, or a related field.
• 3+ years of accounting experience, with 5+ years preferred, working with a U.S., Canadian, Australian, or UK-based employer.
• 2+ years of property management or vacation rental accounting experience.
• Strong proficiency in QuickBooks Online.
• Demonstrated experience handling high-volume Accounts Payable.
• Strong attention to detail and accuracy when coding and processing invoices.
• Ability to work some hours aligned with the Eastern Time Zone (U.S. Eastern time (ET)) and occasional weekends.
• Full-time availability of 40–45 hours per week.

Nice-to-Have Qualifications

• Experience working with Guesty PMS.
• Familiarity with Topkey.
• Familiarity with NetSuite.
• Experience preparing 1099 filings.
• Familiarity with Notion and Slack.
• Experience working with an A/P automation or expense management platform.
• Experience with property-level or trust accounting.

Who You Are

We're looking for someone who is:

• Extremely detail-oriented and committed to accuracy.
• Trustworthy when handling sensitive financial and vendor information.
• Process-driven, organized, and reliable.
• Able to manage a high volume of invoices while maintaining accuracy and meeting deadlines.
• Professional, responsive, and courteous when communicating with vendors.
• A strong problem-solver who can identify and resolve discrepancies rather than allowing issues to accumulate.
• A fast learner with strong technical aptitude and the ability to adapt to new systems.
• Comfortable working in a growing, fast-paced environment.
• Accountable for their work and able to follow processes consistently.

Compensation

$18,000–$26,000 USD annually, based on experience and qualifications.